Section 1
Who We Are
Dataix is operated by Dataix LLC, a New Jersey limited liability company. Our principal place of business is New Jersey, United States.
For privacy inquiries, contact us at: privacy@dataixai.com
Section 2
What Information We Collect
2.1 Information You Provide Directly
- Name, title, organization, email address, and phone number when submitting an RFP or expression of interest
- Organization details provided during engagement onboarding
- Healthcare billing data in CSV format provided for reconciliation analysis
2.2 Information Collected Automatically
- IP address and browser type
- Pages visited and time spent on each page
- Cookie identifiers (see Section 6)
- Form submission timestamps
2.3 Information We Do Not Collect
- Patient names, dates of birth, or Social Security numbers
- Protected Health Information as defined under HIPAA, except as governed by a separately executed Business Associate Agreement
- Payment card information — we do not process payment cards directly
Section 3
How We Use Information
- To respond to RFP submissions and inquiries
- To deliver forensic reconciliation services under executed engagement agreements
- To generate Revenue Integrity Reports and Certificates for client organizations
- To maintain records of engagement scope and deliverables
- To improve our methodology and engine accuracy using anonymized and aggregated data only
We do not sell personal information to third parties under any circumstances.
Section 4
HIPAA and Healthcare Data
All healthcare billing data received from clients is handled under a separately executed Business Associate Agreement as required by the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations. Client data is used solely for the purpose of delivering contracted services.
Data is destroyed within 90 days of engagement completion unless otherwise agreed in writing. Destruction is performed using methods consistent with NIST SP 800-88 guidelines for media sanitization.
Section 5
Data Retention
- Contact and inquiry information: 3 years from last interaction
- Engagement records and deliverables: 7 years from engagement completion as required for professional services compliance
- Website analytics data: 13 months rolling
- Healthcare billing data: 90 days post-engagement unless otherwise specified in the engagement agreement
Section 6
Cookies
We use the following categories of cookies:
Strictly Necessary
Required for the website to function. Cannot be disabled. Includes session management and security tokens.
Analytics
We use anonymized analytics to understand how visitors use our site. No personally identifiable information is collected through analytics cookies.
Preference
Remembers your cookie consent choice and display preferences.
We do not use advertising or tracking cookies. We do not share cookie data with third parties for marketing purposes.
Section 7
Your Rights
Depending on your jurisdiction you may have the right to:
- Access personal information we hold about you
- Correct inaccurate personal information
- Request deletion of your personal information
- Object to certain processing activities
- Data portability where applicable
To exercise any of these rights, contact privacy@dataixai.com. We will respond within 30 days.
Section 8
Security
We implement appropriate technical and organizational measures to protect personal information including encryption in transit and at rest, access controls, and regular security assessments. Our portal infrastructure operates on SOC 2 compliant cloud providers.
